Coop Annual Buy:
ESUCC Cooperative Purchasing is authorized to coordinate purchases for public school districts, nonpublic school systems, other ESU's, public and nonpublic postsecondary institutions (Community, State Colleges and Universities), and other public agencies, including any county, city, village, school district, or agency of the state government, any drainage district, sanitary and improvement district, or other municipal corporation or political subdivision of the State of Nebraska. The objective of this effort is to obtain the highest quality merchandise for the lowest possible price in order to conserve tax revenue.
Bids are sent to vendors nation-wide in October. Awards are announced in December and January, and catalogs, with over 2,400 items, are published and distributed to all schools in February. The orders are then sent to vendors in March and April and merchandise is delivered to the Cooperative members during May through July. Over $2.2M in merchandise was purchased by ESU affiliated schools through the Coop Annual Buy in 2019.
The product categories offered are as follows: Electronics and Related Supplies, General Supplies, Furniture, Paper, Maintenance & Shop Supplies, Health & Safety, Athletics, Hot Lunch, Science, and Art Supplies.
Prime Vendor Buys
The prime vendor food program, established in 1995, provides food product to ESU affiliated schools state-wide. The agreement with the prime vendor is for 3 years, with the schools committing to the program on a yearly basis. The prime vendor offers his "full house" to the schools at prices established through a rigorous bid process. All merchandise is ordered, delivered and billed directly to the schools. Reporting, monitoring, evaluating, and providing supplemental services are the responsibility of ESUCC Cooperative Purchasing.
In the 2020-21 school year, 112 school lunch programs are participating by committing 7.1 million dollars to the program. The range of savings is due to total purchases and the use of drop-site incentives and early payment. A 1% rebate is given to each school if their annual commit amount is met. There are no costs, out of pocket fees, or penalties associated with the program.
Total sales for 2020-21 Food Program were $6.M with savings of $1.1M.
This program was originally developed to offer schools the availability of custodial supplies and equipment during a seven month purchase window. The program has since been extended to offer schools these products year round with direct ordering, delivery, and billing. Bids are taken by product line based on the vendors' "full house". A vendor is selected through the bid process, serving the state. Product price lists are searchable through ESUCC's Marketplace where orders can be placed electronically and sent to the vendor. ESUCC Cooperative Purchasing monitors sales and reports each school's activity to the administration.
Total Custodial Purchases for 2020-21 year were $2.1M with savings of $854K.
The prime vendors also offer in-service workshops and product shows for food service managers and custodians throughout the year.
The term "Special Buy" is given to all programs implemented by ESUCC Cooperative Purchasing in addition to the major cooperative buy. These purchase opportunities are conducted during the current school budget year to provide timely delivery of merchandise and/or specific brand name products.
ESUCC Cooperative Purchasing is constantly striving to offer the best and most beneficial programs for Nebraska schools and it's members. To see all of our current programs, please visit our Product Category page to see what the Coop has to offer for your school or entity.
Total Special Buy Purchases for 2020-21 year were $3.3M with $1.8M in savings.
Association of Educational Purchasing Agencies (AEPA):
The Association of Educational Purchasing Agencies (AEPA) is a group of Educational Service Agencies/political subdivisions organized through a Memorandum of Understanding between all participating states for the purpose of securing combined volume purchasing contracts based on potential sales by qualifying customers in participating states. Of the many advantages to this unique purchasing group, are the combined human resources representing purchasing/bidding expertise, current and past vendor relationships, past experience and overall vision with regard to the needs of the qualified customers within each represented state. Nebraska is a founding member of AEPA, which started with ten states in 2000 and now has grown to 28 states. The goals of the AEPA include:
* Leverage the purchasing power to benefit all schools regardless of size, with the ability to purchase at equal buying levels.
* Combine the potential needs of all schools to create an incentive to vendors to offer the best price and the highest quality product in the country.
* Stream line the bidding and purchasing process through a single locally and nationally recognized legal purchasing solicitation.
* Provide a single contract that is available statewide with one cooperative agency identified to function as the statewide contract facilitator and representative.
* Become the national purchasing option and solution for interested qualified customers and vendors.
ESUCC Cooperative Purchasing participates in the following AEPA Programs:
- Athletic Equipment and Supplies
- Athletic Floors, Running Tracks, Synthetic Turf, Tennis Courts
- Athletic Lighting
- Athletic Scoreboards
- Career and Technical Education
- Carpet & Resilient Flooring
- Custodial Supplies
- Digital Copiers
- Digital Resources & Facility Management
- Digital Display Solutions
- Disaster Recovery Solutions
- E-Rate Consulting Services
- HVAC & Mechanical Products & Solutions
- Lawn & Grounds Keeping Equipment
- LED Lighting
- Maintenance, Repair & Operation
- Mobile & Cellular Connectivity Solutions
- Office Supplies
- Playground and Recreational Equipment
- School & Instructional Supplies
- Technology Catalog Buys
- Telescopic Bleachers and Stadium
To learn more about the current AEPA & Nebraska Special buys offered, visit our Category listing to see what products and services are offered at discounted prices that can benefit your school or entity.
Total AEPA Purchases for 2020-21 year were $6.8M with $1.8M in savings.